Google Transfer

You can use Google Transfer to copy all of your ICOM Google mail and/or Google Drive content to another Google account, e.g. a personal @gmail account. Consult Googles detailed instructions before you get started.

Things to Consider:

• You can only copy all of your email and/or Drive content, not a sub-selection (unlike Takeout).
• If you use your alumni email as the destination, keep in mind these are email-only accounts. You'll need a different Gmail account to move your Drive data (Docs, Sheets, & other Drive files)
• You must ensure you have enough storage in the destination account or the transfer will fail.
• The copy process can take up to a week, If you have a lot of content and/or a slow internet connection.
• You cannot halt a transfer once it starts and have no way to monitor it's progress.
• Copied files or email might appear in batches on your Google account during the copy process.
• Google Transfer only supports email and Drive transfers.

Step 1: Identify the Google account to receive your data

• If you haven't already, create you personal Google account
• If you use your alumni email as the destination, keep in mind these are email-only accounts.
• Ensure your personal account has sufficient space by:
  • While signed into your ICOM Student Account, visit: drive.google.com/drive/u/0/quota
    • The figure below Total used is the amount of storage needed on your personal account.
  • Now sign into your personal Gmail account in a private window, different Chrome profile, or separate web browser

Alert: Transfers will fail if your personal account does not have enough storage.  If needed, you should purchase a Google One storage plan large enough to support your data transfer to ensure success.

Step 2: Prepare your files

Info: You can only transfer files that you own within your My Drive. 

• To transfer content that you do NOT own, you must first make a copy. Be sure you have a right to this content outside of your ICOM role.

Step 3: Start the copy process

Tip: Login to your s.icom.edu Google account in a separate Google Chrome profile or private/incognito browser window from your personal or alumni Google account to avoid conflicts and error messages during your transfer.

1. Login to your s.icom.edu account and go to Transfer your content.
2. Enter the email address of the destination Google Account where you want your content to go.
3. Select Get code.
4. In a separate Google Chrome profile, or an incognito window, login to your non-ICOM or alumni Google Account, check your Gmail inbox for a confirmation email from Google. In the email, select Get confirmation code. A new tab will open with a code.
5. On your s.icom.edu Google account, go back to the Transfer your content page. Enter the code, then choose Verify.
6. Choose the content you'd like to copy (Email and/or Drive content), then select Start transfer.

Step 4: Check your copied files

• When your files or emails are finished copying, you'll receive an email.
• Check your files before allowing them to be deleted. Occasionally this process is imperfect.