Google Account Files and Data

This article outlines what actions you need to take to preserve Google data as you transition from Student to Alumni.

Contents

• What to expect
• What files are stored in Google?
• Deadline
• What you need to do
• FAQ and more help

What to expect

45 days after commencement, graduates will lose access to ICOM student resources. This includes JumpCloud, Microsoft 365, Google, etc... 

What files are stored in Google?

Google stores data for many apps you may be using. Some of these apps include:

• Google Drive 
• Gmail
• Docs, Sheets, & Slides
• Contacts
• YouTube
• Others

Deadline

Approximately 45 days after graduation, your Google account and related data will become unavailable.

What you need to do

There are a few ways to download or transfer your Google data. These processes will be described below.

Transfer Emails

• After graduation, you will be provided with a separate ICOM alumni email address. This will allow you to use Google Takeout Transfer, a tool to automatically migrate emails from your student account into your alumni account. Please note that Transfer is only for emails, not Drive or any other Google data.
  • See this article for specific instructions for transferring email using Google Transfer 

Transferring All Other Google Data

Transfer/Download Using Takeout

• Save files you want to keep to a non-ICOM location prior to the deadline, using Google Takeout.
  • Google Takeout allows you to either download your Google data to a personal device or transfer your Google data to other Cloud Storage providers, including Dropbox, OneDrive, and Box.
    • Verify you have sufficient storage before attempting to transfer your files to any of the services listed above
    • See this article for specific instructions for transferring all other Google Data using Google Takeout 

Transfer by manually downloading

• Another easy way to save your data is to download all your files to your iPad, after it has been unmanaged. See: Unmanaging Your iPad After Graduation
• You can also save your files to a personal computer by navigating to drive.google.com and downloading your files manually.
  • For help downloading files off Google Drive, see: Download a file

Other Considerations

Consider any services or subscriptions you have started using your ICOM email address. You may want to associate a personal email account with them to avoid access disruptions.

Need help or have questions?

If you have more questions, visit our FAQ article. Not seeing an answer for your question? Email Us or call: 208-795-4306