Viewing Resources in Google Calendar
1. Open Google Calendar:
- Go to Google Calendar and sign in with your Google account.
2. Access the Resource Calendar:
- On the left-hand side, under "Other calendars," click on the "+" icon.
- Select "Browse resources" from the dropdown menu.
- A list of available resources will appear. You can browse through them to find the one you need.
3. Add Resources to Your Calendar:
- Check the box next to the resource you want to view. This will add the resource's calendar to your list of calendars, allowing you to see its availability.
Booking Resources in Google Calendar
1. Create a New Event:
- Click on the "+ Create" button in the top-left corner or click on a time slot in your calendar to start a new event.
2. Add Event Details:
- Enter the event title, date, and time.
- Add any guests or additional details as needed.
3. Add a Resource:
- Click on "Add rooms, location, or conferencing."
- In the "Rooms" tab, search for the resource you want to book (e.g., Classroom 303).
- You can also browse through resources.
- Select the resource from the list. It will be added to your event.
4. Save the Event:
- Click "Save" to book the resource. An invitation will be sent to the resource manager for approval.
Special Note on Booking Classroom 303
Automatic Decline:
When you attempt to book Classroom 303, it will be crossed out as if it isn't available. Once you choose it the request will initially be declined automatically. The booking will be reviewed, and depending on availability, the booking will either be approved or canceled. You will receive a notification regarding the final status of your booking.
Tips for Successful Booking
Check Availability:
- Always check the resource's availability before booking to avoid conflicts.
Provide Clear Details:
- Ensure that your event details are clear and complete to facilitate the approval process.
Plan Ahead:
- Book resources well in advance to increase the likelihood of securing your desired time slot.
By following these steps, you can efficiently view and book resources in Google Calendar. If you encounter any issues or have further questions, please contact your IT support team for assistance.
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